Office Administrator Wanted

OUR IDEAL CANDIDATE

Are you an exceptional Office Administrator who enjoys supporting a busy team? We are looking for a friendly and experienced Office Administrator to support the smooth running of our business with 50+ community carers in Jersey. Our ideal candidate would have previous experience handling all aspects of office work and preferably some knowledge of a healthcare setting, although this is not essential. You would contribute to our fantastic team by managing rotas, general correspondence and supporting any HR administration. This is a part-time role, which would require you to be in our office for approximately 22.5 hours per week in the mornings, either Monday to Friday or Monday to Thursday.

CONTRACT & BENEFITS

  • Salary circa £18k-£21k per annum, depending on working hours, qualifications and experience.

  • 20 days paid leave plus all statutory Bank Holidays.

  • Simply Health cashback scheme which contributes to bills such as GP, dentist, optician, and other associated medical practitioners.

  • Private Health Insurance through Vitality Health which covers the employee, their named spouse, civil partner or partner and any dependent children under the age of 18 years.

  • Discretionary sick pay.

  • Statutory parental leave and pay.

 
WHAT YOU WILL BE DOING FROM DAY ONE

  • Organising office operations and procedures

  • Controlling correspondence via phone, email and letter

  • Maintaining both on and offline filing systems

  • Reviewing and approving supply requisitions

  • Working with the Office Manager on payroll and benefit administration

  • Accurately recording absences, holidays and changes in staff information 

  • Accurately inputting and maintaining the electronic HR databases.

  • Understanding and assisting with the roster system

KEY SKILLS & EXPERIENCE

  • Strong administrative, organisational, and planning skills.

  • Great communication skills.

  • Sound judgment and problem-solving skills.

  • IT and numeracy skills including Microsoft Excel & Word.

  • Teamworking skills and the ability to collaborate well with others.

  • The ability to compile and interpret statistical data and communicate it in a professional and understandable manner.

  • Influencing and negotiating skills to implement personnel policies.

  • The ability to work well under pressure.

  • The ability to work on multiple tasks and to prioritise workload.

  • The ability to remain calm in stressful situations.

  • The ability to effectively communicate with a diverse team, positively supporting Cambrette’s commitment to diversity and inclusion.

NEXT STEPS

Please submit your CV to info@cambrette.com or call 01534 633083 to arrange a confidential chat with our People Officer Fiona.  

CLOSING DATE

Friday 1st December 2023

RecruitmentDara LutesOffice Administrator